10 Things to Look Out for When Viewing an Office Space
Renting a new office space is an important step for your business. But what should you actually pay attention to during a viewing? It may seem straightforward, but the details make the difference between a pleasant workplace and an office you’ll soon regret. Want a space that truly fits your needs and company? Read on—we’ll give you 10 practical tips!
1. Location and Accessibility
How easy is it to reach the office? It sounds simple, but this is a crucial point. Check whether the building is easily accessible by bike, car, or public transport. Are there parking spaces available, and is the area safe enough for employees working in the evening?
Another thing to consider: is the location prone to traffic jams? Being stuck in traffic daily is not exactly motivating. Don’t forget to check whether direct competitors are nearby. A bit of competition is fine, but if they’re literally around the corner, it could cause problems.
2. Costs and Terms
Renting office space costs money, but it’s important to look beyond the base rent. Is it an all-in price, or are there extra charges such as gas, water, electricity, and cleaning?
Also carefully read the terms of the lease agreement. How flexible is it? Can you choose between short- and long-term contracts? And what about the security deposit? By checking all this in advance, you avoid unexpected costs and unpleasant surprises.
3. Space and Layout
Is the office space practically laid out? Think of areas for both focused work and collaboration. Are meeting rooms available? Also check the accessibility of the floors. An office on the third floor may sound nice, but without an elevator it’s much less attractive.
Efficient use of space is also important. How easily can you adapt the layout to your needs? A good layout makes a world of difference in how comfortably your team works.
4. Facilities
Good facilities are essential in an office building. Does the property have a fast internet connection, such as fiber optics? What about security, like cameras or an alarm system? And how about a kitchen or pantry? A space to make coffee or heat up lunch is always a plus.
Also important: are there facilities for social interaction, such as a common room or coffee corner? These kinds of spaces can contribute to a pleasant atmosphere and better networking opportunities.
5. Condition of the Building
The condition of the property plays a big role in first impressions. How does the exterior look? Is it neat and professional, or are there signs of neglect? Check the interior as well. Are there damp spots, mold, or other issues?
Also look at the flooring. Is it in good condition, or will you have to invest in a new floor immediately after moving in?
6. Surroundings and Amenities
The area around your office is just as important as the office itself. Are there lunch spots, shops, or parks nearby? Can your employees get fresh air or visit a nearby gym?
A pleasant environment makes daily life much easier and helps your team feel at home faster. These small things make the difference between an “okay” office and a place where you truly enjoy working.
7. Representativeness
How does your office come across to clients and partners? Does the building exude professionalism, or does it fall short? Also think about the interior style. Does it fit your brand identity, or would you need to make major adjustments?
Check the lease conditions too: can you decorate the space to your taste, or are there strict rules about decoration and furnishings? An office that enhances your brand image helps you make a strong impression on visitors.
8. Sustainability
Sustainability has become an important factor. What is the building’s energy label? Good insulation can make a big difference in energy costs and comfort.
Does the office have charging points for electric cars? And how eco-friendly are the materials used? A sustainable office is not only good for the environment, but also for your company image.
9. Future Developments
What is planned for the area around your office in the coming years? Are there major construction projects or renovations on the horizon? These could impact your comfort and accessibility.
10. Atmosphere
An office is more than just a place to work; it has to feel right. Can you see your team being productive and happy here? Is there enough peace for focused work, and does the space feel like a place where you can grow?
The atmosphere of an office can’t always be measured in numbers, but it’s just as important. Trust your gut feeling: if it doesn’t feel right during the viewing, it might not be the right place.
Rent Your Office Space Without the Hassle
At Sollf, we believe that a good office space can make all the difference for your company. Whether you choose a city center or a business park location, the most important thing is to find a space that suits your needs.
Curious about your options? Check our listings, schedule a viewing, and find an office where your business can grow. Click, rent, work—without the hassle!
